The founding document of our organization
We the undersigned wishing to secure for ourselves the pleasure and benefits of an association of persons interested in British and European sports and touring cars constitute ourselves as the Mid Maine Sports Car Club and enact this Charter as our governing rules.
Articles I: Membership
Membership is open to those who own or are interested in British and European sports and touring cars.
Article II: Officers
The Board of Directors of the Mid Maine Sports Car club consists of a President, Vice President, Treasurer, Secretary, Director I, Director II, Director III, Director IV, Director V.
The term of office for each of the above officers is two years. There are no term limits.
The election of officers will take place during the January annual meeting. Nominations will be by the Board of Directors, acting as a nominating committee, or by any member present at the annual meeting. A nomination for office must receive a second to be considered an official candidate. Election as a Club Officer requires a majority vote of a quorum at the annual meeting.
Any Board vacancy will be filled by a majority vote of the Board of Directors upon nomination by the President. The person so appointed will fill the remainder of the unexpired term of office.
An officer may be removed from office upon a two thirds vote of the members of the Board of Directors or a majority of the members attending the annual meeting.
Article III: Duties of Officers
The President shall preside over meetings, set the agenda, sign all official documents, fill vacancies and communicate with Board members and the general membership. The agenda for each monthly meeting and the annual meeting shall be sent, via email, to each member one week prior to the actual meeting. The President has the authority to sign checks and pay the Club's bills in the Treasurer's absence. Meetings will be conducted based on Robert's Rules of Order
The Vice President shall assume all the duties of the President in his or her absence or inability to serve.
The Treasurer shall keep the Club's books and maintain the Club's accounts. The Treasurer will pay the Club's bills from Club accounts and provide an accounting of the Club's disbursements and receipts at the annual meeting. The Treasurer will maintain a record of all dues paying members. The Treasurer will provide a report on the Club's finances at each Board meeting
The Secretary shall take the minutes at all meetings of the Board of Directors and at the Annual Meeting in January. The Secretary in conjunction with the Treasurer shall maintain a record of email addresses and contact information for all dues paying members. The Secretary will maintain a record of all of the Club's approved minutes.
Each Club Officer shall have a vote at Board meetings. Directors may be appointed as committee chairmen by the President and Board of Directors.
Article IV: Meetings
The Board of Directors shall meet on the first Thursday of each month unless otherwise arranged. All meetings of the Board of Directors are open to Club members. Only members of the Board of Directors have a vote at regular monthly meetings. Minutes for the prior month's meeting shall be made available, via email, to Officers and members one week in advance of the subsequent Board meeting.
A quorum for a regular monthly meeting is five Officers. A quorum for the annual meeting will include the President, Treasurer and Secretary plus those dues paying members in attendance. The President may appoint a temporary substitute for the Secretary if she or he is unable to attend the Annual Meeting.
Article V: Dues and Club Assets
The amount of the annual dues will be set at the Annual Meeting. Dues are payable no later than June 1st each year. A member who has not paid dues by July 15th will be considered to have resigned from the Club.
In the event that the Club disbands, all Club owned equipment and funds will revert to the Owls Head Transportation Museum.
Article VI: Amendments
Any proposed amendments to the Club's Charter must be made available to Club members, via email, one week before the annual meeting.
An amendment to the Charter requires a two thirds vote of a quorum of members as defined in Article IV Section 2.